HVAC Administrative Position.

Job Description:
• Coordinating A/C Technicians for designated customers and job sites.
• Ensuring employee hours are entered correctly for payroll processing and handling the bi-weekly payroll cycle.
• Preparing and issuing invoices, quotations, and purchase orders.
• Reconciling payments against provided references to ensure accuracy.
• Processing bills and vendor payments.
• Preparing monthly Statements of Accounts.
• Responding to billing inquiries and communicating directly with clients.
• Monitoring paid invoices and sending follow-up notifications for any unpaid, outstanding, or overdue amounts.
• Applying for business permit renewals, car insurance and license renewals, work permits, filing accountable documents and completing other assigned tasks.

Required Qualifications:
- Minimum of 5 years of relevant experience in the field.
- Proficient in Microsoft Word, Excel, and Outlook, have direct experience working with QuickBooks.
- Possess clear written and verbal communication skills.
- Multitasking: Ability to manage multiple projects, prioritize workloads, and meet tight deadlines under pressure.
- With valid Driver's License.