Logistics Administrator.

Key Responsibilities
• Strong numerical ability to perform freight calculations, weight and volume calculations, invoice
verification, inventory reconciliation, and logistics cost analysis.
• Serve as the primary point of contact for all matters related to international trade compliance.
• Ability to analyse logistics data, identify trends, support shipment planning, cost optimization,
forecasting, and operational decision-making.
• Provided comprehensive administrative support to the Operations and Shipping departments by
coordinating meetings, travel arrangements, office schedules, courier services and maintaining
physical and electronic filing systems.
• Prepared, verified, and maintained shipping documentation, including Bills of Lading (B/L),
commercial invoices, packing lists, delivery orders, customs documentation, shipment records,
contracts, and invoices, ensuring accuracy and regulatory compliance.
• Coordinated with shipping lines, freight forwarders, customs brokers, port authorities, logistics,
procurement, transport teams, suppliers, and customers to ensure the timely processing of
import/export shipments and efficient global freight movement.
• Tracked import and export shipments, resolved shipment delays and operational discrepancies,
coordinated last-mile deliveries, and provided regular shipment status updates to customers and
management.
• Streamlined warehouse and logistics operations by optimizing workflow, improving dispatch
efficiency, maintaining accurate inventory through stock audits, implementing proper storage and
handling practices, and minimizing product damage and material loss.
• Prepare operational reports, business correspondence, presentations, and logistics performance
analyses using Microsoft Office, while utilizing data to forecast demand, improve supply chain
planning, and enhance operational performance.
• Monitored logistics costs, transportation performance, route efficiency, delivery timelines, and supply
chain activities, identifying opportunities for continuous process improvement and cost savings.
• Supported finance by coordinating invoice submissions, payment follow-ups, maintaining accurate
logistics and operational records, and ensuring effective documentation management.
• Ensured compliance with company policies, international trade regulations, customs requirements,
shipping procedures, transportation regulations, and workplace safety standards while performing
additional administrative and operational duties assigned by management.
Preferred Qualifications
Experience working with local and international ports, customs procedures, or Free Zone authorities.
Knowledge of shipping documentation, vessel operations, and freight coordination.