Legal Secretary – Trust and Private Wealth.

We are looking for a Legal Secretary to join the Trust and Private Wealth team in our Cayman Islands office. The post holder will be responsible for day-to-day practice administration and support to fee earners in the TPW Team in the Cayman office, including matter administration, billing and revenue control, client and court liaison, and assisting with general processes connected with the team's marketing and BD initiatives.

Duties and responsibilities will include:
• Drafting and proof-reading specialist private client documentation including wills, trusts, and probate documents and making amendments as necessary
• Typing correspondence and managing legal paperwork on behalf of fee-earners, and managing files in the firm's Document Management System
• Responding to internal and external telephone enquiries, and managing client meetings
• Managing client onboarding, engagement, and billing through InTapp and 3E
• Filing and recordkeeping, including maintenance and protection of very sensitive and confidential client data
• Billing management for the team, including invoice processing, statistical billing analysis for partners, and client liaison regarding debt collection
• Assistance with team business development events, including after hours as needed
• Performing everyday secretarial duties

Experience and Professional Qualifications:
• A minimum of 1 year's secretarial experience in a legal environment and familiarity with legal documentation and terminology in the trusts and private wealth industry is required
• Good typing speeds, attention to detail and accuracy are essential and holders of a secretarial certification will be preferred
• Exposure to court processes including E-Curia, and corporate portals such as CORIS a strong advantage
• Proficiency with InTapp, iManage and 3E vital
• Proficiency with MS Office applications, specifically in word processing and excel
• Credit control, debt management and collection experience is necessary
• A legal secretarial certification/qualification is desirable
• Experience supporting a Trusts and Private Wealth practice will be an advantage

Our practice is fast-paced and requires meticulous attention to detail, as well as close collaboration with and sensitivity to the needs of UHNW clients.

35 hours per week – standard working hours are 8.00am – 4.00pm

The salary for this position will be based on experience and qualifications and will be in the range of US$60,000 to US$70,000. Other benefits include health insurance coverage, 20 days annual leave, life assurance, income protection insurance and a contributory pension plan.

For more details and to apply for the role (VA858), visit careyolsen.com/careers

The closing date for applications is Friday 9th October 2026.

Please direct any questions to recruitment@careyolsen.com