Senior Administrator – Private Client..

JTC (Cayman) Limited is seeking a full-time Senior Administrator – Private Client. The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

MAIN RESPONSIBILITIES AND DUTIES

> Manage a portfolio of corporate entities, ensuring all administrative and statutory obligations are met accurately and on time
> Maintain statutory records, corporate files, minute books, and entity registers in accordance with applicable legal and regulatory requirements.
> Coordinate regulatory and statutory filings, annual renewals, and related submissions with the relevant authorities across applicable jurisdictions.
> Support entity lifecycle events, including incorporations, registrations, changes to officers or shareholders, restructurings, transfers, and terminations.
> Act as a key contact for clients and intermediaries, responding to corporate secretarial, governance, and administrative queries in a timely and professional manner.
> Manage client onboarding, transfer-in, and periodic review processes, ensuring compliance with internal policies and applicable due diligence and regulatory requirements.
> Coordinate offboarding activities, including entity closures, liquidations, deregistrations, and transfers out, ensuring completion of all related administrative, compliance, and billing matters.
> Prepare board and shareholder meeting materials, including agendas, resolutions, minutes, and action point follow-up, and attend meetings where required.
> Monitor ongoing compliance obligations for managed entities and escalate issues or risks where appropriate.
> Review and approve workflows, payments, invoices, and related administrative processes in line with internal controls and delegated authority levels.
> Support billing, recoverability, and financial administration for the portfolio, including time recording, WIP monitoring, and follow-up on outstanding matters where required.
> Provide guidance, mentoring, and day-to-day support to junior team members to promote consistent service delivery and development.
> Assist with training, process improvement initiatives, and special projects to enhance operational efficiency and client service.
> Liaise with internal stakeholders, including compliance, finance, and technology teams, to support effective delivery of services.
> Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
> Adhere to CPD requirements in accordance with qualification level and in-house procedures.
> Adhere to the JTC core values and expected behaviours.
> Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

> Minimum 2 years corporate services experience in a client-facing role
> Ability to work to deadlines and prioritize effectively.
> Extensive administration experience.
> Good analytical skills.
> Ability to collate and present information in a clear and concise manner.
> Self-motivated with a positive approach, strong work ethic and willingness to learn.
> Highly organised with strong attention to detail.
> Excellent written, verbal and interpersonal skills.
> Competent in all Microsoft applications.
> Degree or equivalent. Studying towards ICSA or STEP qualification is highly advantageous but not mandatory. Hold or be studying towards a relevant professional qualification.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.
Salary range is US$63k to US$95k per annum depending on qualifications, knowledge and experience working 37.5 hours per week. Benefits as deemed by law.
Working Hours: Monday to Friday 8:30 am to 5 pm
The full job description for the role and the option to apply through our website is on the link below:
Senior Administrator - Private Client - JTC