Executive Legal Secretary.

Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary.

Walkers is a leading international law and professional services firm, with a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

Walkers treat everyone as the intelligent professionals they are. Our approach is to trust and empower our people to deliver consistently and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – particularly our ability to attract and develop local talent in The Cayman Islands.

Our Executive Legal Secretaries work as part of a high-performing administrative team. They provide support to our lawyers in the delivery of exceptional client service across a range of practice groups, each of which commands distinct skills and experience. The role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation.

We are seeking a highly accomplished Executive Legal Secretary with over five years of proven success supporting senior legal professionals in a fast-paced environment. Recognised for delivering exceptional administrative and operational support with precision, professionalism and a strategic foresight.

Overview of Role

The successful individual must be experienced in the preparation of standard and complex legal documents, corresponding with government agencies, authorities and clients, handling billings and collections management, assisting with a variety of complex legal administration transactions, database management, matter management, and client service management. Specifically, they must demonstrate a high level of effectiveness in the following areas:

• Manage confidential client onboarding processes including conflict checks with a high degree of discretion and awareness
• Creating, editing and amending documents i.e. Court Pleadings and general correspondence, including the preparation of "blacklined" documents
• Maintain accurate records including saving correspondence and documents in the appropriate electronic matter file
• Manage the compilation of Court bundles including indexing, in preparation for hearings
• Arrange Court admission for new attorneys/visiting Counsel
• Carry out Court Searches
• Assist with the process for documents to be apostilled/legalised
• Preparing and advertising Gazette Notices
• Arrange document execution and notarization, ensuring accuracy, legal sufficiency and timely delivery
• Provide billing support, including the drafting of billing narratives, assisting with collections and a collaborative liaison with both clients and the Accounts Department
• Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner
• Liaise with clients as appropriate and in accordance with attorneys' instructions and Firm policies and procedures
• Participate in special projects as and when required in relation to the corporate practice area
• Proactively maintain and update details of client contacts within the Lawyer's personal contact database under InterAction
• Photocopying, scanning and couriering of documents and correspondence
• Arranging meetings and diary management
• Arranging the closing and archiving of accounts and files
• Organising cheque requests and collection
• Supporting and working in collaboration with members of the secretarial team and other business services teams to meet required deadlines
• Provide cover for other secretaries within the team during times of absence as required
• Familiarisation and compliance with the Firm's house style
• Familiarisation and comply with the Firm policies relevant to the purpose of the role
• Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours

Education, Experience and Skills

• Extensive experience spanning a minimum of 5 years’ secretarial experience in a legal services environment supporting senior professionals
• Holds a distinguished legal secretarial qualification from a recognised university or college
• Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation
• Highly adept in adept in using in using billing software, legal practice management and document management systems
• Exhibits advanced expert level proficiency in Microsoft Office applications
• Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities
• Maintains impeccable, meticulous attention to detail in all aspects of work
• Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98%
• Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters
• Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority
• Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross functional environments
• Brings a resilient, optimistic attituded paired with a pragmatic, results driven approach
• Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations
• Has a forward thinking, growth-oriented willingness to expand skillsets in alignment with organisational needs
• Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives

Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance-based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will be commensurate with qualifications and experience.