Accounts Clerk.

Position Summary

The Accounts Clerk position is an integral part of the department’s daily operations. Working closely with the Finance team, the intern gains hands on experience in financial reporting, daily payment reconciliations, and fundamental accounting principles. This role provides comprehensive exposure to the full accounts receivable cycle, from invoice creation to payment application and follow‑up on outstanding balances, in addition to exposure to accounts payable cycle. These responsibilities, contribute to projects that enhance financial accuracy, strengthen departmental processes, and support informed decision‑making across the organization.

Key Responsibilities

Accounts Receivable
• Creation of invoices, including pulling information from time tracking system, posting invoices, and following up with internal departments to resolve issues or discrepancies.
• Creation and emailing of customer account statements and assisting in the collection process of overdue accounts.
• Monitor and apply incoming payments to customer accounts, this includes bank transfers, cheques, and in person payments.
• Write up cheques to be deposited at bank.
• Assist in preparation and generation of reports on accounts receivable collection status.
• Assist with other duties if/when required.

Accounts Payable
• Creation of new vendor profiles including address and payment terms.
• Creation of bills and posting to accounts payable subledger, including attaching backup documentation.
• Assist in preparation and generation of reports on accounts payable reports.
• Assist with other duties if/when required.

Financial Administration
• Assist with basic account reconciliations, including bank and accounts receivable reconciliations.
• Support month-end processes as directed by the Senior Accounts Administrator.
• Scan, file, and categorize payment and billing records into electronic folders.
• Help maintain accurate financial filing systems, including electronic document storage and organization.

Customer Service Support
• Monitor and respond to enquiries received through the Accounts mailbox, ensuring timely and professional communication with customers.
• Escalate complex or sensitive account matters to the Senior Accounts Administrator or Finance Officer where appropriate.
• Ensure a professional and helpful approach when dealing with customer queries relating to invoices, payments, and account balances.
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Qualifications & Experience

Required
• 2 years of relevant experience in Finance or Accounting team.
• Currently enrolled or planning to enroll in university program with a focus in Finance, Accounting, or Business Administration, or related field, considered an asset.
• Experience in MS Office including Outlook and Excel required.
• Must maintain strict confidentiality regarding sensitive company information and financial information.
• Must demonstrate professional communication in both written and verbal forms.
• Punctuality and accountability during office hours.
• Proficient communication and problem-solving skills.
• Ability to manage multiple priorities.
• Prior experience in an office setting.
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Key Competencies

Technical & Analytical Competencies
• Willingness to learn and apply accounting principles.
• Ability to analyse numerical information and identify inconsistencies.
• Comfortable learning new software, financial systems, and reporting tools.

Professional Competencies
• Demonstrates initiative and willingness to ask questions.
• Strong sense of responsibility, accountability, and reliability.
• Maintains a high standard of confidentiality and professional ethics.
• Ability to work well within a small team but also independently.
• Adaptability and comfort working in a fast-paced, deadline‑oriented environment.

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Working Conditions
• Office-based role based on standard working hours 8AM – 5PM.
• Interaction with customers for payment discussions or information collection (when needed).